Do you perform regular workflows on your Mac that seem to take up much of your time each day? There is a time-saving solution. You can create ‘Quick Action’ workflows to …
Do you perform regular workflows on your Mac that seem to take up much of your time each day? There is a time-saving solution. You can create ‘Quick Action’ workflows to automate those tasks. Saved workflows are accessible through the ‘Finder,’ ‘Services’ menu, and, when applicable, the MacBook Pro Touchbar.
‘Automator’ is the secret sauce behind ‘Quick Action’ workflows. These contain a series of actions that are put together to complete a task. Long a part of macOS, ‘Automator’ introduced Quick Action workflows with macOS Mojave.
You can find ‘Automator’ by doing a Spotlight search on your computer or opening it from the ‘Applications’ folder. Once inside, you’ll see the ‘Library’ pane on the left side. From here, you can add one or more actions to a workflow, which is located on the right side of the app.
To get started using ‘Quick Action’ workflows, select File > New in ‘Automator’, then click ‘Quick Action’. Select Choose.
From here, you can adjust any of the following at the top of the app:
Next, you’ll want to add actions to your workflow. You do so by selecting a topic from the ‘Library’ on the left side of the app, then choosing an action or file from the second column. Drag this action into the workflow area.
When finished, go File > Save to keep the workflow. Saved workflows are shown in the ‘Action’ pop-up menu at the top of a Finder window and in the ‘Services’ menu. When in ‘Column’ or ‘Gallery’ View in Finder, ‘Quick Action’ workflows are located in the bottom window preview pane. On select MacBook Pro models, ‘Quick Actions’ are also accessible in the Touch Bar.
Two of our favorite ‘Quick Action’ workflows include those that close all apps and convert PNG files to JPG format.
When you find yourself inundated with open apps on your Mac, you can close them one at a time or save yourself time by using a ‘Quick Action’ workflow. With it, all the open apps are automatically closed.
To create, in Automator, go File > New, then select ‘Quick Action’ from the menu, then select ‘Choose’. Under ‘Library’ choose ‘Utilities’. On the right, select ‘Quit All Applications’, then drag it to the main window. Check the box ‘Ask to save changes’ so you won’t lose any unsaved work before the apps closing down. Also, consider adding apps to the ‘Do not quit’ list.